Meeting Minutes Oct. 24th, 2006

• Guy Albertelli (MSU
• Ray Batchelor (SFU)
• Felicia Berryman (MSU)
• Michael Edwards (UIUC)
• Gerd Kortemeyer (MSU)
• Melissa Michael (UIUC)
• Stuart Raeburn (MSU)
• Alejandra Stenger (UIUC)
• Christine Yerkes (UIUC)

Institutional representation: one vote per participant.

Gerd Kortemeyer was elected Chair.

The commitment document submitted by Simon Fraser University for Associate Membership was accepted by the Board.

Gerd Kortemeyer will work on trademarking "LON-CAPA" and the logo.

Cluster membership will be revisited. Institutions with un-maintained servers (more than two versions behind current production release) and running .99-releases will be contacted by Gerd Kortemeyer in November and, should the machines not be updated, be contacted again in February. Continually un-maintained machines will be disconnected in May. Already disconnected institutions will not be reconnected unless the machines are updated. Guy Albertelli will provide list of currently installed versions.

New cluster membership applications will be approved or declined by the board.

Michael Edwards will explore the possibility of issuing UIUC-signed SSL certificates to cluster members.

Release schedule will remain unchanged for now, conference in May will address "upcoming features."

The next LON-CAPA conference will take place May 17th-19th at UIUC. Alejandra Stenger presented results from an informal survey of 2005 conference attendees.Thursday will be a pre-workshop with basics LON-CAPA training sessions, Friday and Saturday be regular conference days with embedded advanded training sessions. There will be parallel tracks for secondary and post-secondary faculty. Registration cost will be $20 for the pre-workshop, $65 for the conference, and approximately $30/night for dormitory accommodations. The venue may be the UIUC Alumni center. UIUC will contact ATLAS for e-commerce solutions to collect registration fees. UIUC and MSU will explore commercial sponsorship for the event. The conference website will be hosted by UIUC. A tentative agenda for the conference was compiled:

THURSDAY
Noon - Intro Talk
12:30-15:00: Training: Basics
15:00-16:00: Featured experience talks
16:00-18:00: Training: Authoring
19:00-21:00: Reception

FRIDAY
9:00 General Welcome
9:15-10:00 LON-CAPA Project Overview and Recent Developments
10:00-noon TRACKS
* High School: THEDUMP, experience talks
* Higher Education: experience talks
noon: Lunch
13:00-14:00: Posters
14:00-16:00: Training: Course Coordination and Exams, Slots
16:00-17:00: TRACKS Subject area groups
17:00: Dinner

SATURDAY
9:00-11:30: Advanced Authoring (incl. conditions, bridgetasks)
11:30-12:30: Lunch
12:30-14:30: Training: Communication and Collaboration (portfolio, groups)
14:30-17:30:
* Guided worktime
* Free time (optional tour of UIUC Virtual Reality Cave)
* Training: Domain coordination (for domain coordinators and system administrators only)
* Board meeting (closed session)
17:30-19:30: Dinner (including "Upcoming Features" talk)

Alejandra Stenger will coordinate conference arrangements at UIUC.

At the upcoming future directions meeting, proactive measures to guarantee continued scalability of the cluster need to be addressed.

- Gerd Kortemeyer.